Headshots

• All district webpages have a message from the president section that includes a headshot photograph.
• Please submit them to the IDA webmaster by August 1st of the year you are serving. Submit them in jpg, gif, tiff, bmp, or psd format.
• Do not submit pictures in a word document.
• You can submit a print photo to be scanned. Contact the IDA webmaster for a mailing address.

President's Message

• The president's message is setup so that each district president can update on their own their message using only their browser.
• Updating a message is as simple as entering an email message to someone. It requires entering your message text into boxes on a webpage in a restricted area of the IDA website.
• The message appears as soon as you press the submit button.

Submitting Your First President's Message

• You will need access to the Admin area where your message is entered. To obtain this, email the IDA webmaster your name and district you are serving as president in. Within 48 hours you will receive your userid and password and a link to enter the restricted area.
• Use your userid and password to enter the IDA Admin area.
• Once you have entered the IDA Admin area, there is a link at the bottom called "Directions for Entering Dynamic Message First Time." Click on this for a short tutorial on how to enter your message.
• Return to the IDA Admin area entry page and click on the link "District's President Message" near the top. This is where you can enter your actual message and it will appear instantly on your district webpage.

Updating President's Message Throughout the Year

• The president's message is setup so you can update your message any time and as often as you wish. This is a great way to connect to your members.
• Feel free to publicize this at meetings or in newsletters.

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For a yearly fee, each IDA district has a district webpage to post required information on the IDA web site. Additional information may be posted for a fee that is incurred by the district. Below is helpful information on what to submit, how to submit and approximate fees for posting additional information.

Required information on district webpages:

• Name of district association and small logo.
• Mission statement.
• <50 word “get involved” statement.
• Listing of up to 10 executive officers and committee chairs by position, name and e-mail (includes District webmaster/web contact).
• Benefits of membership.
• Description of district boundaries.
• Membership contact information with name, postal address and e-mail.
• District meetings (includes title, < 100 word description, date, locations, CPE information, speaker name and credentials (e.g. MS, RD, CDE) and place of employment, and name of sponsor (no URL or hyperlink listing allowed) if applicable.
• District events (e.g. NNM, 5K runs) by name, date, location, contact person and < 100 word description, name of sponsor (no URL or hyperlink listing allowed) if applicable.
• Directions to seminar/event sites (no photos). An inactive URL address for directions or a map may be listed.
• If applicable, Continued posting of a currently existing attachment (e.g., member application form) as is. If any change is made in the document, it is considered a new document and there is a posting fee. If a document is removed and then reposted it is considered a new document and there is a posting fee.
• Date of last update
• Standard disclaimer/copyright information.

District Officers and Committee Chairs :

• Each district is allowed to list up to ten officers and committee chairs.
• Contact information (email, address, phone...) is optional
• There must be contact information at least for the district website contact on the district webpage
• Consent can be obtained via email using the wording, "By responding to this email I give my consent to post this contact information on the IDA website for the ____ IDA District Webpage"; or signed on a sign-off sheet at a meeting that they give consent; or faxed to the district website contact with similar wording.
• Consents from ALL officers that will have email or other contact information posted on district page. IDA webmaster can not post up contact information until consent is received. Please collect all consents and email or fax together to IDA webmaster or email to IDA webmaster that you have a record of all consents in your files preferably by August 1st.
• Consents are only good for one year; if officers are returning they must provide a NEW consent before post their contact information.
• Program information, officers, membership application and other revisions for the new year starting in August are to be submitted to the IDA webmatster following the submission guidelines by August 1st in order to be posted by the third week in August. If submitted after this date, the information may take up to two weeks to be posted.

Submitting Content to be Posted on District Webpage

When submitting information to be posted or updates for the web site, there are some preferred formats.

• Please submit content in ready to post format.
• Ready to post format can be in MS Word (no need to save in HTML, default setup is fine) or email (needs to be easy to visualize how content will appear on page).
• Ready to post refers to content that the IDA webmaster can copy and paste from and does not need to spend time sifting through.
• Please do not submit content that needs to be edited or pulled out from inside a long email or out of a newsletter. No forwarded email content please.
• It helps to setup in MS Word how you would like the content to appear on the page. The webmaster typically will follow your lead and add in tweaks for easier navigation as needed.

Additional Information that can be Posted for a Fee

In order to help districts better serve their members cost effectively, there are additional services or information that can be posted on a district webpage for an additional fee. Contact the IDA webmaster for exact costs. Click here for some ideas and approximate fees.

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POLICY: District Pages as Part of IDA Web Site
Revision Date: 8/03

• Download copy of policy (MS Word)

Policy includes descriptions of the following:

• What specific items are included in the district fee for posting on the district web page
• Format information to be posted on the district web page must be submitted in
• Consents for posting contact information
• How often revisions/edits can be submitted
• How outdated information is deleted
• Services that are at an additional cost above the yearly fee
• Prohibited content from district pages

Note: Annual fee for all district webpages is $100 a year. IDA will invoice each district once a year for this fee.

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